Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent Quaker school in New York City, seeks to recruit an Executive Assistant to the Director of Institutional Advancement and Donor Relations Assistant to join the Office of Institutional Advancement.
This is a full-time, 12-month position that reports to the Director of Institutional Advancement. The Executive Assistant and Donor Relations Assistant is responsible for managing the calendar and correspondence of the Director of Institutional Advancement, stewardship of the School’s philanthropic supporters, and cultivating and soliciting a small pool of annual fund donors.
The Office of Institutional Advancement drives all fundraising for the School. The Benefit Auction, Fund for Friends, Alumni Relations, Constituent Relations, Stewardship, Advancement Services, Planned Giving, Major Gifts and Campaigns are all functions of the Institutional Advancement Office.
Assisting Director of Institutional Advancement
- Provides administrative support to the Director of Institutional Advancement, including managing calendar, correspondence, Raiser’s Edge updates, expenses, etc.
- Initiate or follow up on meeting requests
- Develop a stewardship plan for all development initiatives
- Write annual endowed fund reports (60+) and organize their distribution
- Develop the web-based endowment report
- Liaise with Communications to create endowment stewardship materials
- Work in collaboration with the Campaign Director and Director of Special Events on campaign stewardship events
- Manage endowed fund information and upload to Raiser’s Edge with Database Manager
- Manage a small portfolio of annual fund prospects and new parents
- Attend Major Gift Prospecting meetings in order to update and assist in managing major donors through the pipeline
- Collaborates with Director of Operations to anticipate requirements for advancement activities
- Provides administrative support to the Advancement Office including managing the calendar, developing procedures and holding employees accountable, overseeing office supplies, processing payments, space reservations, entering data into RE, helping process gifts when Database Manager is out or needs assistance
- Provides administrative support to Parents Association, including calendar and space reservations
- Supports the Advancement Office with communications, including drafting, proofing and editing
- Liaises with the Communications Office, developing the Advancement Office’s year-long Communications plan and timeline
- 1-3 years of progressive experience in office management and/or donor relations
- Deep appreciation for the mission of Friends Seminary and knowledge of independent schools
- Efficiency, with attention to detail, follow-through, and ability to meet deadlines
- Possess excellent verbal and written communication skills
- Creative thinker
- Strong management and organizational skills, and a strong work ethic
- Superb organization and administrative skills, including working knowledge of Microsoft Office Suite and Google
- Ability to prioritize and complete multiple tasks simultaneously
- Possess an outgoing personality and an optimistic and positive attitude
- Ability to work independently and within a team-oriented environment
- Model good judgment, tact, sensitivity and discretion in the handling of confidential information, materials and situations
- Ability to work evening and weekend hours, as required
- Possess the highest ethical and professional behavior
- Bachelor’s degree required
- Knowledge of The Raiser’s Edge
- Knowledge of Quakerism and Quaker education
Friends Seminary reserves the right to require all employees to be fully vaccinated for COVID-19 as current and future health and safety guidelines are adopted by the School. All employees will be required to be tested for COVID-19 as the School deems necessary to protect our community and those around us.
Applicants should send a completed Friends Seminary Employment Application, Cover Letter, Resume and contact information for three references to firstname.lastname@example.org
. When submitting your required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e. Smith, Sawyer – Executive Assistant to the Director of Institutional Advancement and Donor Relations Assistant - Friends Website. You will receive a confirmation email when you submit your application online. No phone calls, please.
Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.
Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.