Careers

List of 3 frequently asked questions.

• CUSTODIAN/RECEPTION

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent Quaker school in New York City, seeks a Custodian/Reception. The Custodian/Reception is responsible for maintaining a safe environment and managing access control at the assigned entry of the School, while also helping to make Friends Seminary a welcoming and joyful place to be. The position provides support to security, crossing guards and the Facilities Department. The individual is responsible for the daily pick up, distribution and mail preparation for the administrative offices. The position also provides support to the Facilities Department as required by the Director of Facilities to ensure a campus that is clean, attractive and functional.

   

  This is a full time, 12-month position. The hours are Monday through Friday, 7:45 AM - 3:45 PM, including occasional overtime and some weekends. This position reports to the Director of Facilities, Director of Operations and the CFO/COO.

   

  Duties and Responsibilities

  • Provide access control at building entrances on campus
  • Operate visitor software management to check individuals in upon arrival 
  • Understand the School’s “Visitor Policy,” applying the guidelines to each individual as they check-in to visit the campus
  • Inspect assigned areas of the campus and communicate any issues to the Director of Facilities
  • Perform outdoor maintenance, such as snow removal and cleaning of the exterior areas as needed
  • Assist with the set-up of functions/move equipment as directed by the Director of Facilities
  • Sort and distribute all daily incoming mail
  • Pick up and deliver all daily mail to administrative offices and faculty mailboxes
  • Process all registered, certified mail and meet deadlines for large postal projects 
  • Provide the Business Office with monthly accounting of postage meter and refill the meter as needed
  • Perform daily miscellaneous jobs and projects as directed by the Director of Facilities and the Director of Operations, and work in coordination with the Director of Facilities and the Director of Operations 

   

  Qualifications

  • HS Diploma/GED required
  • Possess previous working experience with mail machine operations in a mailroom and/or a facilities department 
  • Be a team player who is enthusiastic about the job, detail oriented and able to maintain a high level of accuracy in performing all job responsibilities 
  • Present demonstrated ability to be a self-starter who is both resourceful and well organized, with the ability to work well under pressure without supervision
  • Display strong interpersonal skills and ability to get along well with diverse personalities
  • Exhibit excellent communications skills 
  • Capable of lifting up to 50 pounds, as well as using a ladder and tools properly 
  • Able to work overtime and have a flexible schedule when School is not in session

   

  Friends Seminary reserves the right to require all employees to be fully vaccinated for COVID-19 as current and future health and safety guidelines are adopted by the School. All employees will be required to be tested for COVID-19 as the School deems necessary to protect our community and those around us.

   

  To apply: Applicants should send a completed Friends Seminary Employment Application, Resume and contact information for three references to facilities@friendsseminary.org. When submitting your required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Hammond, Jack – Custodian/Reception - Friends Website. You will receive a confirmation email when you submit your application online. No phone calls, please.

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

   

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• EXECUTIVE ASSISTANT TO THE DIRECTOR OF INSTITUTIONAL ADVANCEMENT AND DONOR RELATIONS ASSISTANT

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent Quaker school in New York City, seeks to recruit an Executive Assistant to the Director of Institutional Advancement and Donor Relations Assistant to join the Office of Institutional Advancement. 

   

  This is a full-time, 12-month position that reports to the Director of Institutional Advancement. The Executive Assistant and Donor Relations Assistant is responsible for managing the calendar and correspondence of the Director of Institutional Advancement, stewardship of the School’s philanthropic supporters, and cultivating and soliciting a small pool of annual fund donors.

   

  The Office of Institutional Advancement drives all fundraising for the School. The Benefit Auction, Fund for Friends, Alumni Relations, Constituent Relations, Stewardship, Advancement Services, Planned Giving, Major Gifts and Campaigns are all functions of the Institutional Advancement Office.

   

  Responsibilities

   

  Assisting Director of Institutional Advancement

  • Provides administrative support to the Director of Institutional Advancement, including managing calendar, correspondence, Raiser’s Edge updates, expenses, etc.
    
  • Initiate or follow up on meeting requests 

   

  Stewardship

  • Develop a stewardship plan for all development initiatives
  • Write annual endowed fund reports (60+) and organize their distribution 
  • Develop the web-based endowment report 
  • Liaise with Communications to create endowment stewardship materials
  • Work in collaboration with the Campaign Director and Director of Special Events on campaign stewardship events
  • Manage endowed fund information and upload to Raiser’s Edge with Database Manager

   

  Fundraising

  • Manage a small portfolio of annual fund prospects and new parents 
  • Attend Major Gift Prospecting meetings in order to update and assist in managing major donors through the pipeline

   

  Office Operations

  • Collaborates with Director of Operations to anticipate requirements for advancement activities
  • Provides administrative support to the Advancement Office including managing the calendar, developing procedures and holding employees accountable, overseeing office supplies, processing payments, space reservations, entering data into RE, helping process gifts when Database Manager is out or needs assistance
  • Provides administrative support to Parents Association, including calendar and space reservations
  • Supports the Advancement Office with communications, including drafting, proofing and editing 
  • Liaises with the Communications Office, developing the Advancement Office’s year-long Communications plan and timeline

   

  Qualifications

  • 1-3 years of progressive experience in office management and/or donor relations
  • Deep appreciation for the mission of Friends Seminary and knowledge of independent schools
  • Efficiency, with attention to detail, follow-through, and ability to meet deadlines
  • Possess excellent verbal and written communication skills
  • Creative thinker
  • Strong management and organizational skills, and a strong work ethic
  • Superb organization and administrative skills, including working knowledge of Microsoft Office Suite and Google
  • Ability to prioritize and complete multiple tasks simultaneously
  • Possess an outgoing personality and an optimistic and positive attitude
  • Ability to work independently and within a team-oriented environment
  • Model good judgment, tact, sensitivity and discretion in the handling of confidential information, materials and situations
  • Ability to work evening and weekend hours, as required
  • Possess the highest ethical and professional behavior

   

  Required Education

  • Bachelor’s degree required

   

  Preferred Experience

  • Knowledge of The Raiser’s Edge
  • Knowledge of Quakerism and Quaker education

   

  Friends Seminary reserves the right to require all employees to be fully vaccinated for COVID-19 as current and future health and safety guidelines are adopted by the School. All employees will be required to be tested for COVID-19 as the School deems necessary to protect our community and those around us.

   

  To apply: Applicants should send a completed Friends Seminary Employment Application, Cover Letter, Resume and contact information for three references to jobs@friendsseminary.org. When submitting your required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e. Smith, Sawyer – Executive Assistant to the Director of Institutional Advancement and Donor Relations Assistant - Friends Website. You will receive a confirmation email when you submit your application online. No phone calls, please.

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

   

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• MIDDLE SCHOOL MATH TEACHER - LEAVE REPLACEMENT, 2022-2023 SCHOOL YEAR

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent Quaker school in New York City, seeks applications for a Math Teacher in the Middle School for a leave replacement during the 2022-2023 school year (October 31, 2022 through March 17, 2023). Candidates should be comfortable teaching mathematics to middle school students, specifically Pre-Algebra and Algebra 1. We seek and welcome applicants with additional experience in a wider range of courses.  

   

  Qualifications

  • Depth and breadth of knowledge in Pre-Algebra and Algebra 1
  • Experience working with middle school aged students
  • Curiosity, creativity and flexibility in pedagogical approach
  • Ability to plan and implement motivating lessons in mathematics which reflect knowledge of curriculum, students’ interests and abilities, and students’ social and emotional needs
  • Commitment to collaborating with other educators, in math, science and other disciplines, with respect to content, pedagogy, interdisciplinary use of appropriate technology resources, and the social and emotional needs of middle school students
  • Excellent communication skills, both in oral and written format
  • Comfort and experience with educational technology including Canvas, Google Suite apps and other digital learning platforms
  • Dedication to anti-bias and equity work and understanding of both culturally responsive pedagogy and the social justice dimensions of education

   

  Required Experience

  • 3+ years of experience preferred

   

  Required Education

  • Bachelor's Degree required; Master’s Degree preferred

   

  Friends Seminary reserves the right to require all employees to be fully vaccinated for COVID-19 as current and future health and safety guidelines are adopted by the School. All employees will be required to be tested for COVID-19 as the School deems necessary to protect our community and those around us.

   

  To apply: Applicants should send a completed Friends Seminary Employment Application, Cover Letter, Resume, Statement of Educational Philosophy, and contact information for three references to mathjobs@friendsseminary.org. When submitting your required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Hammond, Jack – Middle School Math Teacher (Leave Replacement) - Friends Website. You will receive a confirmation email when you submit your application online. No phone calls, please.

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

   

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.