Careers

List of 4 frequently asked questions.

• EXTENDED PROGRAMS COORDINATOR

  Friends Seminary seeks a personable and responsible individual, who has experience working with elementary-aged children, to support the office of Extended Programs. This position requires collaboration with the Extended Programs team as well as a good deal of independent task management. The ideal candidate will be an effective communicator who enjoys the lively environment of an elementary school and who is passionate about providing children with positive, motivational, and safe experiences beyond the classroom. 

  
  

  This is a full-time 12-month position that is cyclical based around the academic year as well as summer camp schedules. Hours are roughly 10 AM - 5:30 PM during the school year and 8 AM - 4 PM in the summertime. 

  
  

  Responsibilities

  • Supervise all K-4 group lunches in partnership with the dining services team; Monitor student behavior and participation during their dining experience
    • Report regularly to the Director of Extended Programs and Head of Lower School with updates surrounding student behavior
    • Collaborate with Director of Extended Programs and the Lower School Head to ensure student allergies and dietary restrictions are understood, communicated thoroughly, and monitored daily
    • Display patience and utilize positive behavior management skills to manage children’s behaviors and respond to their social and nutritional needs
  • Assist with managing after school programming; Take student attendance, oversee snack distribution, confirm daily procedures are in place as students begin their programs
    • Assist with program set-up and clean up
    • Assist with managing after school dismissals; Ensure children are safely paired with their parent/caregivers upon completion of the extended day
    • Explain techniques and safety procedures to participants and demonstrate appropriate use of materials and equipment
    • Encourage positive character development in all children
  • Brainstorm creatively, evaluate activities, and promote the overall program in collaboration with the Extended Programs Team
    • Partner with the Director of Extended Programs to develop enriching experiences and lead various summer activities on campus
    • Oversee camp logistical components such as student registrations, program schedules and counselor onboarding
    • Greet new arrivals to activities, introducing them to other students, explaining rules, and encouraging participation
    • Act as a liaison and mentor for new camp counselors and staff
  • To be flexible and open to any special needs of the School when special projects are required
  • Perform additional duties and projects assigned at the discretion of the Director of Extended Programs

  
  

  Qualifications

  • Bachelor’s Degree required 
  • Possess at least two years of relevant experience in coaching, school clubs, camps, or similar programs
  • Proficiency with Gmail, Google Calendar, Google Sheets and Google Drive, Blackbaud, and Attendance Software 
  • CPR Certified a plus
  • Detailed-oriented with outstanding organizational skills
  • Enthusiastic team player with strong interpersonal skills 
  • Ability to work independently as well as within a team-oriented environment
  • Resourceful with the ability to work well in a fast-paced environment and independently
    
    

  To apply: Submit a completed Friends Seminary Employment Application, a cover letter, resume and contact information for three references to: lowerschooljobs@friendsseminary.org. Include your first and last name and the position for which you are applying in the subject line. No phone calls, please.

  
  

  Friends Seminary actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

• FULL-TIME FLOATING SUBSTITUTE - 21-22 SCHOOL YEAR

  Friends Seminary seeks individuals for a full-time, daily substitute teacher.  The position involves reporting to campus each day and performing a variety of classroom and co-curricular roles.  The primary responsibility will be coverage for Lower School classrooms in the event of a teacher absence.  Substitute coverage of various class periods in the Middle and Upper schools will also be a possibility when there are no Lower School needs.  Additionally, supervising students during various non-class times of the day (recess, arrivals/dismissals, lunch, study hall, etc. . .) would also be assigned on occasion.  The Lower School substitute coordinator and office assistants for each division will coordinate daily assignments.  Position is salaried with full benefits.

  
  

  Qualifications

  • Experience and enthusiasm for working with children.  Passion for, and experience with younger age groups (K-4) a plus.
  • Comfort with classroom technology including laptops, networked devices, and AV equipment.  
  • Flexible mindset and ability to manage evolving assignments.

  
  

  Requirements

  Bachelor's degree
  
  

  Required Documents
  
  

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, and contact information for three references to jobs@friendsseminary.org.
  
  When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
  
  

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• HUMAN RESOURCES ASSOCIATE

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent school in New York City, is currently seeking a Human Resources Associate to support Human Resources day-to-day operations. Reporting to the Director of Human Resources and the CFOO (Chief Financial and Operating Officer), the ideal candidate must be detail-oriented, well organized and have a working knowledge of current technology. In addition, the candidate must have exceptional interpersonal, verbal and written communication skills, and the desire and ability to work independently in support of an effective team environment with an approachable attitude.

   

  Position Summary 

  Reporting to the Director of Human Resources and CFOO, the Human Resources Associate provides assistance with and facilitates the human resources and payroll processes. This role will assist in the administration of employee benefit plans and payroll. The Human Resources Associate resolves benefit and payroll-related issues and ensures effective use of plans and positive employee relations. This associate provides administrative support to the human resource function as needed, including record-keeping and file maintenance. 
  
  Duties/Responsibilities

  • Assist the Director of Human Resources in administering benefit plans, including enrollments, plan changes and terminations.  Process required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
  • Assist in the preparation of bi-monthly payroll and follow up with employee inquiries
  • Assist in employee onboarding and offboarding to ensure compliance with the school’s policies including the verification of I-9 documentation 
  • Oversee the pre-employment background check process for all employees including substitutes, coaches and other ancillary school employees
  • Research, recommend and assist in the implementation of current technologies to improve Human Resources systems, processes and communications to the school community
  • Assist with new employee orientation and open enrollment meetings, including the preparation and distribution of new employee packages
  • Coordinate enrollments, plan changes and termination of employees for all benefit plans
  • Develop communication tools to enhance employee understanding of the benefits package
  • Reconciliation of benefit plan invoicing, ensuring accuracy and submitting to NXT for payment
  • Complete employment verifications
  • Oversee COBRA process ensuring terminated employees receive timely communication
  • Report all work related injuries/ incidents to Worker’s Compensation and coordinate follow up as needed
  • Prepare, collect and organize data reports for annual Business Office audit
  • Ensure compliance with applicable federal, state, and local government regulations and keep abreast of all new legislation and up-to-date legal information posted
  • Work with the Communications Department in updating HR-related content on the school’s online Faculty and Staff Resource Board 
  • Additional duties as assigned by the Director of Human Resources and/or CFOO
    
    

  Preferred Qualifications

  • Bachelor's degree and 2 or more years of related work experience within an independent school or not-for-profit entity
  • Working knowledge of current HR software including ADP Workforce Now
  • Working understanding of human resource principles, practices and procedures
  • Proficient with Microsoft Office Suite, G-Suite or related software
  • Ability to prioritize work in a fast-paced, deadline-driven environment; Be a team player and have the ability to work independently 
  • Must maintain a high degree of confidentiality and professionalism with regard to personnel
    
    

  Required Documents

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, and contact information for three references to businessjobs@friendsseminary.org. 

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• TECHNICAL SUPPORT SPECIALIST (Level 1)

  Friends Seminary is an independent Quaker school educating students in grades K-12 in New York City since 1786. The Technical Support Specialist is responsible for the basic maintenance of computer and A/V equipment on campus and for providing thorough, friendly technical support to staff, faculty and students.  This position reports to the Director of Technology and will work extensively with the other members of the Technology Department.

   

  A successful candidate will possess problem-solving savvy, the ability to work collaboratively and independently, strong organizational skills and professional presence. In addition, an ideal candidate would have at least 2 years of professional experience in a technical support position.

   

  Responsibilities

  • Review the Helpdesk system, resolving issues and escalating tickets as needed
  • Prep, maintain and troubleshoot MacOS and iOS devices for staff, faculty and students
  • Maintain and troubleshoot PC computers and Microsoft Windows as needed
  • Configure and troubleshoot various A/V equipment including projectors, SMARTboards, microphones and speakers in classrooms and meeting spaces
  • Author basic documentation and provide end user training
  • Assist technical staff with both short-term and long-term projects as needed
  • Assist Database Administrator with maintaining and updating asset inventory system
  • Test new technologies, offering feedback and recommendations
  • Help organize Technology Department storage and work spaces

   

  Requirements

  • Bachelor’s degree 
  • Experience troubleshooting macOS and iOS devices
  • Ability to communicate clearly to both technical and non-technical users
  • Strong analytical skills; must be detailed-oriented and thorough
  • Familiarity working with a helpdesk system for support tickets
  • Ability to work independently as well as within a team-oriented environment

   

  Preferred Experience

  • Apple Certified Mac Technician
  • Experience with JAMF or other MDM software
  • Familiarity with basic networking concepts (TCP/IP, DNS, switching and routing)

   

  This position is available immediately. 12-month, full-time, non-exempt.

   

  To apply: Candidates must submit a cover letter, resume and contact information for three references to: techjobs@friendsseminary.org and include your first and last name and the position you are applying for in the subject line. You will receive a confirmation email when you submit your application online. No phone calls, please.

  
  

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.