Special Events Manager and Advancement Assistant/Associate
Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent school in New York City, seeks to recruit a Special Events Manager and Advancement Assistant/Associate (depending on experience)to join the Office of Institutional Advancement.
This is a full-time, 12-month position that reports to the Director of Institutional Advancement and works closely with Friends Seminary staff and volunteers to produce successful events.
The Office of Institutional Advancement drives all fundraising for the School. The Benefit Auction, Fund for Friends, Alumni Relations, Constituent Relations, Stewardship, Advancement Services, Planned Giving, Major Gifts and the Capital Campaign are all functions of the Institutional Advancement Office.
The Special Events Manager and Advancement Assistant/Associate ensures the success of special events, which are the responsibility of the Advancement office. He/she/they also provides administrative support to the Director of Institutional Advancement and supports the efforts of the Advancement office.
Collaborates with volunteers and staff on all aspects of advancement events including but not limited to the Lunar New Year, Grandparents Day, Senior Dinner, Campaign Events, Reunion, Leadership Party, Volunteer Recognition Party, Potlucks and Bagels with Bo.
Oversees production of Lunar New Year, Senior Dinner, Campaign Events, Leadership Party, Volunteer Party, and Bagels with Bo. This includes managing parent volunteer committees, managing budgets, soliciting sponsors, confirming program, sourcing and confirming venue and pricing, tracking ticket purchases and RSVPs, putting together seating.
Assists in production of Auction, Grandparents Day, Reunion, Homecoming, Solicitation and Cultivation Lunches and Dinners, Peace Week Dinner, and other events as needed.
Supports the Advancement Office with communications, including drafting, proofing and editing. Liaises with Communications Office, developing the Adv Office’s year-long Communications plan and timeline and helping implement. Manages all requests from Adv Office to Communications
Manages RSVP email and Paperless Post invitations sent out by Advancement, including designing, seeking approval, uploading spreadsheets, sending, and tracking responses.
Collaborates with Director of Operations by meeting monthly to look ahead on the calendar and trouble-shoot any potential logistical issues
Provides admin support to Director of Institutional Advancement, including managing calendar, correspondence, Raiser’s Edge updates, expenses
Attends bi-weekly Major Gift Prospecting meetings in order to update and assist in managing major donors through the pipeline.
Provides admin support to the Adv Office including managing the calendar, developing procedures and holding employees accountable, overseeing office supplies, processing payments, space reservations, entering data into RE, helping process gifts when Database Manager is out or needs assistance
Provides admin support to Parents Association, including calendar and space reservations
1-3 years of progressive experience in special events
Highly efficient, with attention to detail, follow-through and ability to meet deadlines.
Excellent verbal and written communication skills.
Proven experience with developing and inspiring volunteers.
Deep appreciation for the mission of Friends Seminary and knowledge of independent schools.
Strong management and organizational skills, and a strong work ethic.
Superb organization and administrative skills, including working knowledge of Microsoft Office suite and Gmail.
Ability to prioritize and complete multiple tasks simultaneously.
Outgoing personality and an optimistic and positive attitude.
Ability to work independently and within a team-oriented environment.
Good judgment, tact, sensitivity and discretion in the handling of confidential information, materials and situations.
Ability to work evening and weekend hours, as required.
Highest ethical and professional behavior.
When submitting your resume, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Smith, Sawyer – Special Events Manager and Advancement Assistant/Associate - Friends Website
You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
Friends Seminary actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.