Careers

List of 5 frequently asked questions.

• FULL-TIME FLOATING SUBSTITUTE - 21-22 SCHOOL YEAR

  Friends Seminary seeks individuals for a full-time, daily substitute teacher.  The position involves reporting to campus each day and performing a variety of classroom and co-curricular roles.  The primary responsibility will be coverage for Lower School classrooms in the event of a teacher absence.  Substitute coverage of various class periods in the Middle and Upper schools will also be a possibility when there are no Lower School needs.  Additionally, supervising students during various non-class times of the day (recess, arrivals/dismissals, lunch, study hall, etc. . .) would also be assigned on occasion.  The Lower School substitute coordinator and office assistants for each division will coordinate daily assignments.  Position is salaried with full benefits.

  
  

  Qualifications

  • Experience and enthusiasm for working with children.  Passion for, and experience with younger age groups (K-4) a plus.
  • Comfort with classroom technology including laptops, networked devices, and AV equipment.  
  • Flexible mindset and ability to manage evolving assignments.

  
  

  Requirements

  Bachelor's degree
  
  

  Required Documents
  
  

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, and contact information for three references to jobs@friendsseminary.org.
  
  When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
  
  

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• ADMISSIONS OFFICE ASSISTANT

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent school in New York City, seeks to recruit an Admissions Assistant to join the Admission Office. This is a 10-month position.

   

  The Admissions Assistant (AA) is an entry level position, providing an excellent opportunity to learn about independent school culture through the lens of Quaker education. The AA reports directly to the Admissions Director, is supervised by the Admissions Office Manager and works closely with the entire Admissions team. In support of Admissions and the School as a whole, the AA supports all administrative and technological operations to achieve robust enrollment and retention. In addition, the AA will have an opportunity (April-June) to work in other parts of the school as needed. Importantly, the AA reflects the School’s mission and understands the K-12 academic and non-academic programs in general.

   

  Job Responsibilities

  • Interface with current and prospective families as well as with School constituencies (in person; on the phone; through email) in a timely manner
  • General administrative support including database entry, statistical reports, queries, etc.
  • Oversee and update the master admissions calendar
  • Schedule school tours and interviews; give tours as needed
  • Administrative follow-up: application materials, enrollment contracts, admissions events, etc.
  • Stay up to date with all academic and co-curricular programs, school-wide events, etc.
  • Assist in school ancillary duties as needed
  • Post-spring break, support greater school community as needed e.g. classroom substitute, field trips, student clubs support, etc.

  Required Skills

  • Excellent interpersonal skills (connecting with adults and children) and a strong marketing sensibility. As a primary public-facing staff member, the AA interfaces with both school constituencies and prospective families. Positive first and follow-up impressions matter.
  • Initiative – not only administratively but also in understanding the dynamics of the School and in responding to a fast-paced environment with accuracy and focus.
  • Understanding the “big picture” and interdependencies of the admissions process.
  • Mature computer skills: In an online office, these skills are essential and should include a sophisticated understanding of online communications, databases and computers. Specifically used in admissions: 

  • • Blackbaud and Ravenna - construct, modify, and troubleshoot queries, export data and merge information with different data systems
    • Google Suite - Drive, Docs, Sheets and Forms
  • Exceptional organizational skills
  • A sense of humor, personal integrity, and an impeccable work ethic

  Required Documents
  

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, and contact information for three references to admissionsjobs@friendsseminary.org.
  
  When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
  
  

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• HUMAN RESOURCES ASSOCIATE

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent school in New York City, is currently seeking a Human Resources Associate to support Human Resources day-to-day operations. Reporting to the Director of Human Resources and the CFOO (Chief Financial and Operating Officer), the ideal candidate must be detail-oriented, well organized and have a working knowledge of current technology. In addition, the candidate must have exceptional interpersonal, verbal and written communication skills, and the desire and ability to work independently in support of an effective team environment with an approachable attitude.

   

  Position Summary 

  Reporting to the Director of Human Resources and CFOO, the Human Resources Associate provides assistance with and facilitates the human resources and payroll processes. This role will assist in the administration of employee benefit plans and payroll. The Human Resources Associate resolves benefit and payroll-related issues and ensures effective use of plans and positive employee relations. This associate provides administrative support to the human resource function as needed, including record-keeping and file maintenance. 
  
  Duties/Responsibilities

  • Assist the Director of Human Resources in administering benefit plans, including enrollments, plan changes and terminations.  Process required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
  • Assist in the preparation of bi-monthly payroll and follow up with employee inquiries
  • Assist in employee onboarding and offboarding to ensure compliance with the school’s policies including the verification of I-9 documentation 
  • Oversee the pre-employment background check process for all employees including substitutes, coaches and other ancillary school employees
  • Research, recommend and assist in the implementation of current technologies to improve Human Resources systems, processes and communications to the school community
  • Assist with new employee orientation and open enrollment meetings, including the preparation and distribution of new employee packages
  • Coordinate enrollments, plan changes and termination of employees for all benefit plans
  • Develop communication tools to enhance employee understanding of the benefits package
  • Reconciliation of benefit plan invoicing, ensuring accuracy and submitting to NXT for payment
  • Complete employment verifications
  • Oversee COBRA process ensuring terminated employees receive timely communication
  • Report all work related injuries/ incidents to Worker’s Compensation and coordinate follow up as needed
  • Prepare, collect and organize data reports for annual Business Office audit
  • Ensure compliance with applicable federal, state, and local government regulations and keep abreast of all new legislation and up-to-date legal information posted
  • Work with the Communications Department in updating HR-related content on the school’s online Faculty and Staff Resource Board 
  • Additional duties as assigned by the Director of Human Resources and/or CFOO
    
    

  Preferred Qualifications

  • Bachelor's degree and 2 or more years of related work experience within an independent school or not-for-profit entity
  • Working knowledge of current HR software including ADP Workforce Now
  • Working understanding of human resource principles, practices and procedures
  • Proficient with Microsoft Office Suite, G-Suite or related software
  • Ability to prioritize work in a fast-paced, deadline-driven environment; Be a team player and have the ability to work independently 
  • Must maintain a high degree of confidentiality and professionalism with regard to personnel
    
    

  Required Documents

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, and contact information for three references to businessjobs@friendsseminary.org. 

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

  
  

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• UPPER SCHOOL ENGLISH LEAVE REPLACEMENT (SPRING SEMESTER, 2022)

  Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent school in New York City, is currently seeking an English teacher in the Upper School for a spring semester leave replacement. 

   

  Responsibilities

  In addition to teaching three sections of ninth grade English, a writing heavy seminar that includes a wide selection of readings from the Bible, Shakespeare’s Macbeth and James Baldwin’s Go Tell It on the Mountain, this teacher may have the opportunity to teach an advanced seminar on a topic of their choosing to eleventh and twelfth graders. The Upper School English Program at Friends Seminary builds foundations in grammar, literary structures, skills of close reading, and analytic writing, all while cultivating an appreciation and love of reading and expression. Learn more here.

   

  Required Experience

  The successful candidate will demonstrate:

  • Love for working with Upper School students
  • A deep interest in close reading and analytic writing
  • Excellent writing skills
  • Curiosity, creativity, and flexibility in pedagogical approach
  • Commitment to collaborating with other educators, both in English and other disciplines, with respect to content, pedagogy, and use of technology
  • Demonstrated comfort with educational technologies, such as Learning Management Systems, Student Information Systems, and Google Docs 

   

  Required Education

  BA required; Master’s Degree preferred

   

  To Apply:

  Interested candidates must submit a Cover Letter, Resume, and Statement of Educational Philosophy to englishjobs@friendsseminary.org.

   

  When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

   

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.

• GRAPHIC DESIGNER

  Friends Seminary is the oldest continuously operating, independent, co-educational school in New York City. Serving students from kindergarten through the twelfth grade, Friends is distinguished by a legacy of intellectual and artistic vibrancy informed by Quaker values of integrity, equality, simplicity, community, service, and peaceful conflict resolution.

   

  We are seeking a Graphic Designer to join our Communications Office, which is responsible for creating digital, print and multimedia assets that tell the story of the School. This designer will have important responsibilities in an agency-style environment within the School. The primary function of this role is to conceptualize and design engaging, multi-platform communications that strategically align with Friends’ brand. Reporting to the Creative Director and the Director of Communications, the Designer will manage multiple design projects, often on tight schedules. The person is expected to be creative, collaborative, and able to work and problem-solve independently. They maintain an in-depth knowledge of current, new, and emerging technology as related to graphic design, motion, and video editing tools.

   

  Key Responsibilities:

  • Creates digital and print communications, including branded marketing collateral (video/motion graphics for web and social media, publications, web banners, electronic direct mail, and newsletters, etc.)
  • Works collaboratively across various offices within the School in managing design projects. The ideal candidate thinks conceptually and transforms ideas into effective and engaging outcomes.
  • Maintains overall brand identity in all marketing communications.
  • Assists on photo/video shoots. Selects and organizes photos for the development of marketing materials and for archival purposes.
  • Assists in the daily operations of the Communications department, including:
    
    • Managing stationery and business cards for all offices
    • Assisting with administrative duties, such vendor payment requests
    • Assisting with room reservation and school calendar systems

   

  Position Qualifications:

  • Bachelor’s degree in graphic design or a related field, 4+ years of applicable work experience (agency, in-house publishing, academic, or combination).
  • Present a digital portfolio of samples that demonstrate creativity, solid design skills, and sharp attention to detail.
  • Demonstrated technical expertise in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat). An emphasis on proven experience and past samples with video/motion applications, Premiere Pro or Final Cut Pro, and After Effects.
  • Understanding of user-focused web communications and UI/UX principles. Strong knowledge of HTML/CSS as well as web standards; Knowledgeable in browser compatibility. 
  • Strong photography sensibilities and understanding of current photo trends is a plus.
  • Experience in print production and troubleshooting.
  • Detail orientated and organized while possessing excellent written and verbal communications skills.
  • Successful candidates will be able to take direction, as well as be able to provide solid visual input and project manage their own workload. Someone who really loves design and the ability to creatively move the “needle.”

   

  Interested candidates must submit a completed Friends Seminary Employment Application, a Cover Letter, Resume, portfolio, and contact information for three references to communicationsjobs@friendsseminary.org.

   

  When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.

   

  Friends Seminary actively promotes diversity, equity, inclusion, and anti-racism in all its programs and operations, including admissions, financial aid, hiring, and all facets of the educational experience. To form a community which strives to reflect the world’s diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends Seminary is an equal opportunity employer. Candidates of color and members of other underrepresented groups are strongly encouraged to apply. We urge all applicants to identify and express their individuality and the ways in which they might enrich and diversify the school community.

   

  Moreover, all successful applicants, whether for a faculty or administrative staff post, must demonstrate an ongoing commitment to diversity, equity, inclusion, and anti-racism in their professional lives. Applicants for a faculty position should highlight ways their curriculum, pedagogy, and classroom culture may advance these goals. Applicants for an administrative staff position should highlight ways they seek to promote these goals in their office work, programming, or operational endeavors.